Policies

Please read carefully upon registration.

Our Response to COVID-19

Registration

Since the global pandemic has caused so much unknown it is very difficult to plan for the future. Nonetheless, we are opening registration for our Fall classes in hopes that we get to have another amazing season together. However, it is important that we follow all government mandated guidelines. Since we have no way of predicting gathering sizes in September, we have to slightly alter how we do registration. First off, registration will take place online rather than at the studio. Registrations will be accepted to our normal max capacity but once September hits we MUST abide by maximum gathering rules. For this we will be using the first come first served method. For example, if 20 people register for a class and in September we are allowed to have 14 people in a class, we will give the 14 spots to the first 14 dancers who registered. The remaining 6 will be put on a wait list, and will receive an invite once restrictions lift and gathering sizes increase.

Payment

We have decided to do away with the options to pay tuition in full and in half. For Season 4 at PADC (2020-2021) all dancers will pay tuition monthly. We will not be accepting early or prepaid payments. Payments will be due on the 15th of each month from September 15th to April 15th. In the event of a shut down from a second wave this Fall, Plan A Staff will finish that months classes using online platforms, and then end the season at the end of that month. Our months will run from the 15th-15th rather than the 1st-1st. During term two, our response to COVID-19 may have to change for our competitive programs depending on competitions. Please stay up to date on our ever changing COVID Studio Rules to assure we can keep each other safe and healthy. Thank you all for your understanding and patience as we navigate through these new challenges.

Bridgewater Studio COVID Policies

  • Monitor your health. If you, or someone you have been in contact with has traveled out of Atlantic Canada, shown any cold or flu symptoms, or are awaiting test results for COVID-19 please do not come to the studio. (Please note that last minute cancellations of privates may result in being charged for your private session. If we have enough notice to fill your scheduled slot with another session you will not be charged!)
  • Use the washroom before visiting the studio. While our bathroom will be open to students who are at the studio for multiple classes, we would prefer if dancers coming for one class could refrain from using our bathroom.
  • Arrive ready. There will be no change room area available so please wear your dance attire to the studio.
  • Pack light. The only personal item dancers should bring with them is their water bottle. Dancers can take their shoes off in the waiting room and bring them into the studio to avoid having to back track at the end of their lesson. In the occurrence of back to back classes, students are welcomed to bring a small snack that does not require the use of the studio microwave. Please take your garbage with you and do not share snacks.
  • Drop off/pick up only. We are asking that dancers not bring guests/guardians into the dance centre. Parents of younger students can walk them to the door and pick them up at the door. Dancers and staff are currently the only members allowed in the space at this time.
  • Entrance and exit. To reduce clients crossing paths within the studio we will be using the PADC side door as our entrance door and dancers will be exiting out of the PADC back door at the rear of the building. Parents of younger students are required to be waiting at the back door at the end of their lesson time. Parents should not wait in groups and should abide by the 6-foot-social distancing guidelines.
  • Arrive and leave on time. If you arrive early for your lesson, please patiently wait in your vehicle. There will be no chairs in our waiting room to reduce the number of high touch areas. The waiting room should simply be treated as a pass-through zone and not a waiting zone. This will reduce the number of people in the centre at one time. Once the student ahead of you exits the studio from the rear exit, you can enter the studio from the waiting room door which will remain open. Plan A Staff members will arrive approximately 5-10 minutes prior to their first lesson of the day.
  • Increased cleaning measures. Our staff are committed to intensifying cleaning procedures for the safety of our staff and students. All high touch areas will be disinfected regularly, and the floors will be disinfected between each class.
  • Stay within our centre. By using our own entrance and exit there should be no reason for our members to enter HB Studios. This also means that the judo mats are off limits.
  • Sanitizing stations. Hand sanitizer will be provided at the entrance and at the exit. Please use before touching the doors.
  • Social distancing. For the safety of our staff and students we will all remain 6ft apart when there are more than 10 dancers in the studio. Although we can gather without distancing in smaller groups, at Plan A we will social distance whenever possible even in small gatherings and private lessons.
  • Studio set up. Dancers will dance on the Marley (black floor) and teachers will teach from the brown floor. Dancers can set their water bottle near a wall on the Marley. The only time dancers should be on the brown floor is when they cross over it to exit the studio via the back door, and the only time staff will be on the Marley is to cross over to disinfect the entry door.
  • Social distancing markers. When arriving for group lessons, please maintain social distancing outdoors (even in small gatherings under 10) until it is time to enter. This should not occur often if dancers wait in their vehicles until their class start times. Our dance space will be marked off by tape and each dancer will have their own square to dance in.
  • These guidelines will be posted at the studio for your convenience, emailed, and in PADC Members.
  • We are keeping track. Plan A staff will be keeping a log of who is in the studio daily. In case of a COVID case occurring in one of our dance families, we will be able to notify anyone who may have been in the studio on the same day.
  • Virtual payment is encouraged. Eliminating the exchange of cash/cheques would be greatly appreciated by our staff members. If possible, we would sincerely appreciate if all payments be made prior to the lesson via E-transfer to planadancecentre@gmail.com. Please specify in the note section of the E-transfer: what type of session you are paying for and the name of your dancer and the name of your instructor.
  • Reach out. While we are certainly not doctors, we are always here for our students. COVID-19 has turned many children’s worlds upside down and many people’s mental health has been affected. We want our kiddos to know that we are always here to talk to if they need a listening ear.

Call 811 if you are experiencing any symptoms of COVID-19.

Liverpool Studio COVID Rules

  • Monitor your health. If you, or someone you have been in contact with has recently travelled outside of Atlantic Canada, shown any cold or flu symptoms, tested positive for COVID-19 or are awaiting test results, please refrain from attending your lesson.
  • Drop off/pick up only. Dancers will gather outdoors in front of the main entrance of QPEC where they will wait for their teacher to take them into the studio. She will also bring them outside at the end of class. It is very important that you arrive on time for drop off AND pick up. Parents are not allowed in the building at this time, however if you need to see your child during dance class please see the front desk.
  • Dancers will need to wear masks while walking to the studio before class and while walking out of the studio at the end of class. Masks are not permitted or suggested during the physical activity during the dance class. We recommend dancers names being on their masks and/or having a small resealable bag to put them in during class.
  • Pack light. The only personal items dancers should bring with them is their personalized water bottle and mask. We will not have access to the water fountain at this time so bringing a water bottle is very important. No juice/pop please.
  • Sanitizing stations. Hand sanitizer will be provided upon arrival. Please assure proper personal hygiene is followed before arriving for dance class.
  • Social distancing. For the safety of our staff and students we will all remain 6ft apart when there are more than 10 dancers in the studio. However, at this time our Liverpool lessons will be capped at 10 and we will still distance ourselves as much as possible even in our small gatherings.
  • Increased cleaning measures. Our staff are committed to intensifying cleaning procedures for the safety of our staff and students. All high touch areas will be disinfected regularly, and the floors will be disinfected between each class.
  • We are keeping track. Plan A staff will be keeping a log of who is in the studio daily. In case of a COVID case occurring in one of our dance families, we will be able to notify anyone who may have come in contact with that person(s).
  • Virtual payment is encouraged. Eliminating the exchange of cash would be greatly appreciated by our staff members. If possible, we would sincerely appreciate if all cash payments be made prior to the due date via E-transfer to planadancecentre@gmail.com. Please specify in the note section of the E-transfer: your dancers name and what you are paying for.
  • Reach out. While we are certainly not doctors, we are always here for our students. COVID-19 has turned many children’s worlds upside down and many people’s mental health has been affected. We want our kids to know that we are always here to talk to if they need a listening ear.

Plan A Rules

  • On Facebook, ask to join our private group “PADC Members”. This is our main platform for communication.
  • On Instagram, follow our public page @planadancecentre and our choreography page @padcchoreo.
  • Check your email inboxes and our Important Dates tab on our website regularly to stay connected.
  • Do not drop your dancer off at the studio any earlier than 5 minutes prior to their first lesson of the day.
  • Assure that you are always on time for picking up your dancer and make arrangements if you are unable to make it by the end of the class.
  • Refrain from wearing outdoor footwear in the studio.
  • Stay up to date on our studios COVID-19 protocols.
  • Remember that our yearly calendar (including performances and competitions) is always subject to change.

Tuition Information

  • Please always include your dancers name, and what the payment is for in every E-transfers note section.
  • Our late tuition policy adds 5% to each late payment.
  • Refunds will be available for students who have serious injuries or illness who need to withdraw from our program. Students will be refunded only for classes held after Plan A has been notified of the withdrawal.
  • No refunds are given for classes that attend competitions. Payment for these classes are due regardless of withdrawal.
  • Refunds for workshops and intensives will be given for valid reasons, with notice, at 50%. Students will be refunded in full in the event of a cancellation on the studios behalf.

Competitive Dancer Agreement

PADC’s competitive program is designated for serious and committed dancers. Being a part of a PADC competition class means that there are certain expectations and requirements that dancers and their families will need to agree upon in order to make for a successful season. In return, PADC staff will commit to ensuring that all dancers are trained in the highest regard, in a safe and encouraging learning environment.

Group Classes

  • All competitive dancers must be in at least one technique class.
  • Dropping out of a competitive class is unacceptable. Please be positive that you can commit to the full year before registering. Full tuition will be paid to PADC in the event of a drop out from a competitive class, regardless of date once the season has begun.
  • If the payment method of ‘Monthly E-transfers’ is chosen, PADC will require a credit card on your file that will only be used in the event of a missed payment.
  • Competitive dancers may only miss 3 regularly scheduled classes during the season and classes should only be missed due to serious illness, injuries, or family emergencies. If a dancer misses 3 or more classes, they risk being removed the competitive team or a piece of choreography.
  • Do not take vacations during competition/show season.
  • If you are going to be absent for any reason you are required to notify us.
  • All scheduled competitions are MANDATORY for competitive groups unless stated otherwise.
  • Payment for competitions and costumes will be collected at specific intervals throughout the dance season and late fees will apply if deadlines are missed.

Solo/Duo/Trio

  • Dancers who are approved to compete s/d/t’s must be committed to regular practice on their own. It is the dancer’s responsibility to ensure that their dances are clean and well-rehearsed by competition season. For our younger competitive dancers this will also require extra time and commitment for parents/guardians.
  • There will be an option to have additional cleaning sessions available for an hourly rate. This is recommended. If the teacher does not feel that the dance is “competition ready” that dance may be omitted from the upcoming competition – even if non-refundable fees have already been paid. Please keep dances polished so that this does not occur.
  • If a duo or trio member decides to no longer continue with a piece that has already been choreographed, they must pay a $35 fee to cover the cost of a reblocking session for the remaining dancer(s) with their choreographer.
  • Dances for the year end showcase will be selected in the spring. Due to the large number of dances there is no guarantee that all s/d/t will be included in the showcase. Choices will be made by PADC Staff only.
  • Any and all choreography from external choreographers must be approved by Mallory before they can be performed or competed under our name and will likely not be in recitals.
  • If you book and miss a session, payment for the said session will still be due.
  • PADC choreography cannot be competed or performed under any other studio name.
  • It is your choice what competitions you enter your s/d/t in. You will be prompted early in the season to let us know which ones you have chosen.

Competitions

  • Be forewarned that a dance competition may occur on a school day. Dates are subject to change.
  • Dancers are responsible for their own means of transportation to and from all dance events.
  • With each competition we attend there are additional fees and policies which are outside of PADC’s control. Competition entry fees must be paid by their deadline to assure your dancer and their team are not disqualified.
  • Competition etiquette must be followed by all dancers and parents. If a student or parent is heard saying anything inappropriate (negativity towards other studios, dancers, the competition, scores etc.) they risk being disqualified from the competition and/or being removed from the PADC competitive program.

Parental Code Of Conduct

  • I will inform my child’s dance instructor and/or the Studio Director of any ailments or physical limitations that my child has that may affect their performance and/or behaviors at the studio.
  • I will keep myself up-to-date on studio events by regularly checking the email I provided at registration, the closed Facebook group for parents “PADC Members”, the “Important Dates” page on our website (www.planadancecentre.com), and our public Facebook and Instagram pages.
  • I, as well as my guests, will help to encourage sportsmanship, respect, and courtesy, by demonstrating positive support of all dancers, instructors, event holders, and spectators at the studio and at all events where PADC will be represented.
  • I understand that any form of bullying (another parent, dancer, or instructor), or defaming the studio name is unacceptable and will not be tolerated.
  • I will emphasize personal growth and development to my child and always support them in a positive manner. I will remind them that they should always strive to meet their personal goals, and that this is more important than winning medals and trophies or competing with others.
  • I will help my child meet personal goals, but I will refrain from coaching my child or other children.
  • I understand that the dance instructors are qualified professionals and I will trust, and never discredit, their teaching methods and/or certifications.
  • I will encourage my child to resolve any conflict in a positive manner, and to always treat others with respect and dignity.
  • If I have a concern, I will contact the Studio Director, rather than discuss with other dancers  or parents. I will refrain from using social media to speak negatively about the program, the instructors, the dancers, or other parents.
  • I understand that although my opinions and suggestions are valued, the final decision will always be up to the staff and director of Plan A Dance Centre.
  • I understand that dance is a team sport and my child’s commitment is very important to the success of the team as a whole. I will: ensure my child has transportation to all classes and events, pay tuition, competition, and costume fees on time, encourage the importance of consistent attendance and regular practice, and be a supportive dance-guardian.
  • I understand that agreement to this Code of Conduct is imperative to the safety and well-being of all members of Plan A Dance Centre. If the contents of this agreement are not respected, my child risks being removed from the programming at PADC, without refund.

By registering my child at Plan A Dance Centre, I agree to and accept all of the Policies outlined on this page.